Overview

View Queues, Pending Jobs and Processed Jobs

Jobs and Queues Overview

The Overview window is divided into three sections: Queues, Pending Jobs and Processed Jobs.

Queues

ZePrA Configurations are associated with queues, however, the queue and its configuration are managed separately. Configurations can be assigned to Queues or changed anytime. The configuration assigned to a queue is displayed in the Configuration column.

To quickly access a queue’s hot folder, right-click a queue and select Open Folder in the context menu.

Stop or Start a queue via right clicking.

The priority order for queues can be controlled for file processing. Change the Priority of any queue by right-clicking on the queue to change the default setting Normal to High or Low.

Queues that are inactive or invalid are highlighted in orange. Incorrect queues may occur due to incomplete entries or missing profiles.

The job lists in the lower panes of the window show which jobs are still pending and which have been processed.

If errors occur when processing files, or if ZePrA detects non-supported file types, they are highlighted in red in the list Processed Jobs. If warnings occur during processing, file processing continues and the job is highlighted in yellow and labeled with a warning. Warnings show what action to take.

The Queues list can be sorted by ID, file Name, Configuration, Jobs  and Status. Clicking on the ID column places the most recently processed job at the top, while clicking on the Status column a sorts the files according to their Priority.

The Notes entered in the Configurations and Queues dialogs are displayed in ZePrA’s main window in the Queues list. The Notes column allows you to quickly find queues based on cleverly selected keywords, such as customers, printers, media types, or other special properties.

Right-clicking on jobs under Queues opens a context menu where the following options can be chosen:

Start
Starts the selected queue.

Stop
Stops the selected queue.

Priority
Changes the Priority of the jobs to be processed. Change the setting to Normal, High or Low.

Edit Configuration
Allows to edit configuration settings.

Edit Queue
Allows to edit the queue settings.

Open Folder
Opens the queue’s folder (hot folder).

Add File to Queue
Select the file to be processed, it will be imported directly into the Input hot folder of the queue and processed immediately.

Delete
Opens the Delete Queues dialog.

Delete Configurations: Deletes the Configuration associated with the queue.

Delete Folders: Deletes all subfolders associated with the queue. The Base Folder of the queue is not deleted.

Delete empty Parent Folders: Deletes all subfolders and the Base Folder of the queue.

The table shows the files and folders which have been selected for deletion.

Type: Indicates whether it is a queue, a configuration or a folder. For folders, the number of files contained is also displayed.

Name: Shows the names of queues, configurations and folders. For folders, the whole path is displayed.

If all checkboxes are unchecked only the queue will be deleted. In that case, the configuration and all folders will remain on the hard drive.

Pending Jobs

The list Pending jobs shows the Job-ID, the file name, the queue and the status of the queue. It can be sorted by ID, Name, Queue and Status. Clicking on the ID column places the most recently processed job at the top, while clicking on the Status column places the files with errors and/or warnings at the top.

The Status column provides information about the progress of file processing. Displays the processing step (such as SmartLink calculation or ink saving calculation) and the progress in percent.

Right-clicking on a job under Pending Jobs opens a context menu containing the following options:

Priority
Change the priority of the job to Normal, High or Low.

Screen Preview
View the soft proof of the selected job.

Delete
Deletes the selected job.

Processed Jobs

The list Processed Jobs at the bottom of the window shows which jobs have been processed.

If errors occur when processing files, or if ZePrA detects non-supported file types, they are highlighted in red. If warnings occur during processing, file processing continues and the job is highlighted in yellow and labeled with a warning. Warnings show what action to take.

The lists shows the Job-ID, the file name, the queue, the status and the date. It can be sorted by ID, Name, Queue, Status and Date. Clicking on the ID column places the most recently processed job at the top, while clicking on the Status column places the files with errors and/or warnings at the top.

Right-clicking on jobs under Processed Jobs opens a context menu containing the following options:

Screen Preview
View the soft proof of the selected job.

Show Job Properties
Opens the Job-Report which contains properties of the selected job. More information on job properties can be found in the section Show and Save Job Properties below.

Save Job Properties
Saves the Job Report as PDF, HTML, TXT oder XML file.

Repeat Job
Allows to convert a processed job once again using the same configuration without the need to open the hot folder.

Restore Configuration
ZePrA allows to restore the configuration of a previous job in order to re-run the conversion. As of ZePrA 7, the configuration of all jobs is saved and kept ready for future job re-runs.
Application case: A customer requests a reprint of a previous job and requires a similar or even identical color appearance. If that configuration has not been saved, or has been changed since, it is lost and it might be difficult or even impossible to remember the ZePrA settings used for that job.

Restore Configuration allows to restore a previously used configuration.

Delete
Deletes the selected job.

ZePrA’s Search Feature

If the lists of Queues or Processed Jobs gradually get longer, it can be difficult to find a specific queue, configuration or a specific profile within a job, without manually searching. The Search and Notes features in ZePrA allow to find these and other information quickly and efficiently.

The search function can browse through the sections Queues and Processed Jobs to search for the following criteria:

  • File names
  • Queue names
  • Configuration names
  • Parameters in configurations: Names of ICC profiles, names of spot color libraries
  • Notes entered for configurations and queues

To use the search function, enter the search term in the text field with the magnifying glass icon.

  • The search is not case sensitive.
  • Entered text will be applied automatically after a few seconds. To start the search immediately click Apply.
  • To find information, entering part of the search term will suffice, for example to find the queue ‘Normalize_GRACoL2006_Coated1v2’ entering the initials ‘gra’ is sufficient.
  • The results of the search are displayed in the windows Queues or Processed Jobs, respectively.
  • Deleting the input text or clicking on the X in the search field will immediately display all queues again.

In the Processed Jobs section, limit the search to a specific date range. This is useful to check how many and what kind of jobs have been completed in the searched time period (for example for a specific customer).

Choose to search jobs by a defined range or in a period of the last few days, weeks, months or years. To do so, select one of the three options from the drop-down menu:

  • All Jobs: Uses all jobs for the search. This is the default setting in ZePrA.
  • Recent Jobs: By choosing this option a number input field and a drop-down menu becomes available. In the drop-down menu you can choose whether you would like to search for jobs of the last few days, weeks, months or years. By entering a number in the number input field you can specify the time period.
  • Jobs by Date Range: By choosing this option two date input fields (Mac) or two date input fields with drop-down calendar (Windows) become available. In the first input field (or calendar) enter the ‘from’ date, in the second the ‘to’ date. If a date is selected only in the first field (or Calendar), records from this date on will be searched for.

The Notes you have entered in the dialogs Configurations and Queues are shown in the main window of ZePrA in the list Queues. The Notes column allows you to quickly locate queues based on relevant keywords, for example; customers, printers, media types or other special properties.

Show and Save Job Properties

Job Report

Detailed information about the processing of a file can be found in the Job Report. It can be accessed via the context menu (by right clicking on a job in the section Processed Jobs and selecting the entry Show Job Properties). The Job Report provides all relevant information for the selected file including any PDF/X and ZePrA processing information.

Document Information
This section contains information about the PDF version and the spot colors used. It also displays the page number for multi-page PDF files.

PDF/X Information
Shows the PDF/X-Version and the Output Intent.

Processing Information
Provides information about the Date/time of the conversion, Embedded Profiles of the original file, which Configuration was used, the New Output Intent, whether DeviceLink profiles were calculated using SmartLink, the Ink Saving percentage when this feature was enabled prior to conversion, and whether Transparency Reduction was used including the selected settings.

The total Processing Time of a job is listed as well. The time is always displayed in seconds, even if the processing takes several minutes.

Spot Color Processing
If the Spot Color module is licensed and spot colors are converted to the target color space, all spot colors and their DeltaE color value upon conversion are listed in the section Spot Color Processing. This list provides information regarding the spot color library used for the conversion and the printing sequence.

When an error occurs during conversion in ZePrA, the information will be listed under Warnings.

PSD layers lists the layers that have been converted.

Save Job Properties
Job properties can be saved as a report file in various formats (including PDF, XML, TXT, and HTML) by right-clicking and selecting Save Job Properties.